Project management isn’t easy, regardless of the industry you’re in. Even though the project management software remains one and the same, it is the ability of the project manager (PM) to efficiently manage various people and resources that makes a project successful. However, even when an individual has a project management professional certification, there’s no guarantee a project will succeed. Project management software is an integral part of a project’s success. Any myth regarding project management tools can hamper the progress of a project.
The top 10 myths about project management software are busted below:-
1. Project management software is too expensive:
Incorporating project management software may be a bit expensive in the beginning. But once it is developed according to your business needs, it will turn out to be a profitable investment. How? Project management software can be used for managing multiple projects. Plus, it adds to the overall business efficiency and profitability, thereby saving other costs.
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2. Project management software is an unnecessary overhead:
Budget-conscious PM’s often challenge the need for project management software. They believe that it is more easy and efficient to just get on with the project. But the fact is that these tools add value and efficiency to the project by helping PM’s in meticulous planning, proper utilization of time, money and resources, effective communication, risk management, etc. This will in turn save time and money in the long run.
3. New project management tools will slow us down:
More often than not, this myth is propagated by those who despise “change”. Usually, project managers have a reputation of using process-intensive methodologies that favour ideology over pragmatism, which can slow up the decision making process. The fact is that project management software helps PM’s to efficiently run a project by being able to plan effectively and ensure optimum use of time and resources.
4. Project managers need to be detail oriented and not strategic in nature :
The PM should not only be able to determine the finer details of the project but also understand how the project supports organizational goals. It is equally important to have a strategic perspective of the project. Project Management software comes handy when it comes to execution of projects based on the organization’s strategic goals.
Also Read: Project Management for Dummies
5. Project managers cannot be effective in their role unless they have specific technical expertise in the given field that the project falls within:
Project management software is versatile enough to be used to manage any project across various industries and fields. Project managers need not be an engineer to manage a construction project or an IT technician to manage a software development project. However, the PM should have basic understanding of the industry and know how to manage a team.
6. You can’t stop a project after it has started:
You may have spent a lot of money setting up a project, hiring an experienced team, purchasing project management software, etc. However, if the project isn’t meeting its desired business goals or not performing as per the plan, there is nothing wrong with stopping the project after it took off. If the project has become unviable, it’s better to stop fighting a lost battle. This would help in reducing additional losses.
7. It’s about processes than people:-
This myth springs up from the notion that project management software leads to process automation. Using PM tools does not necessarily mean doing away with manpower. It may increase overall efficiency but human resources are needed when it comes to handling clients and vendors, sourcing materials and completing day-to-day tasks as required by the project.
8. You have only one shot to get it right:-
Today’s competitive business environment makes the use of project management software inevitable. When you select particular software, you may not always be right in the first instance. That’s quite okay. If your business is dynamic, you need to ensure that the project planning tool should be scalable to keep up with a growing team and meet changing requirements.
9. With the use of project management software, communication tools are not that important:
Frequent communication between various members of the team as well as the client is the perfect way to keep a project on track. When team members are in different locations, scheduling regular calls in addition to other forms of digital communication ensures open and clear communication takes place. Therefore, project management software and communication tools go hand-in-hand. Secure team chats and Email Apps which are integrated with the workspaces can help save a lot of time.
10. Software fixes everything:
Project management software plays a crucial role in the success of any project. However, there are other factors which are equally important for a project’s success such as efficient project managers, co-operating team members and clients, available resources and materials, etc. Also, success of the software implementation depends on a number of factors including training, characteristics of the software and integration with the current workflow and management processes.