Category: Project Management (Page 2 of 3)

Beginner’s Guide to Construction Project Management

Beginner’s Guide to Construction Project Management

Beginner’s Guide to Construction Project Management

A Guide to Project Management for Construction

Construction Project Management includes the responsibilities of a traditional project manager plus the skills and expertise of the construction industry in order to produce a safe, practical and economically feasible project. Management of a Construction Project is a very complex and challenging task because construction projects are quite unpredictable due to the changing dynamics of the project.

Therefore, it is of utmost importance that the Construction Project Manager (CPM) possesses strong communication skills, organizing skills, problem-solving skills and knowledge of the construction process. He should also have appropriate knowledge about budgeting, scheduling, resolving conflicts and handling legal issues.

Must Read: 10 Tips for Project Management

The Role of a Construction Project Manager:-

A Construction Project Manager (CPM) ensures the project is tracking along the plan. The construction project plan is created by thinking of innovative design concepts which will help to reduce cost and improve the aesthetics and functionality of the constructed facility. Also, these innovative design concepts need to be checked for their technological and economic viability. The CPM has to finish the project on time and on budget and ensure that his team completes it according to building codes, plans and specs decided by the client.

The role of a Construction Project Manager includes the following seven categories:-

Project planning:-  Defining the project goals and its scope, budget, schedule and timelines.

Project management:- Overseeing all aspects of the project which includes quality management, material management and cost management.

Cost management:-  Ensuring efficient use of resources such as labor, materials and equipments.

Time management:- Implement project tasks as per the plan and schedule.

Quality management:- Working in conjunction with project engineers (quality controllers) to check the quality of work done on the site.

Contract administration:- Setting performance requirements and selecting project participants.

Safety management:- Identifying risks and reducing accidents on the site to improve productivity and project ROI.

How to obtain a Construction Management Project:-

The owner of a construction project, shares project information with a large group of contractors or sub-contractors to solicit bids. Then the selected contractor estimates the cost and fee based on the project owner’s requirements of the construction facility. This amount has to be paid by the project owner to the contractor in order to complete the project.

Also Read: 7 Quick Tips Regrading Project Management App

The project owner can choose between closed bids and open bids. Once he receives bids for the project, he can select the contractor through low-bid selection, qualifications-based selection or best-value selection method.

Once the project owner chooses a contractor, there are four different kinds of payment contracts they can agree upon:

  • Lump sum:- The project owner and contractor agree on the overall cost of the project and the owner is required to pay that amount irrespecive whether the project succeeds or fails or if it exceeds the initial estimate.
  • Cost-plus-fee:– The project owner has to pay the total cost along with a fixed percentage of the total cost as contractor fee.
  • Guaranteed maximum price:– The guaranteed maximum price contract is the same as the cost-plus-fee, except that the price is pre-determined so that the total payment does not exceed set limit.
  • Unit price:- This contract is chosen when both parties are unable to determine the cost ahead of time. The contractor calculates specific unit price to estimate overall cost.

Save Your Projects from Failing by Managing it on Project Planning Pro – Available on Mac, Android, iOS and Windows

Project Planning Pro Apple Store Project Planning App - Google Play Store

Increasing Demand for Project Managers Globally and Its Impacts

Project Management is a niche skill that has been witnessing increasing demand due to the scale and complexity of projects being undertaken now-a-days. One of the main advantages of being a project manager is that your skills stay relevant across various industries. Project management is a multi-industry certification, giving the holder of the certification the flexibility to work in any industry and also to change industries at will. It is estimated that more than 40 million new project managers are needed by 2020 across the globe.

Must Read: 7 Quick Tips Regarding Project Management APP

What PMI® Report has to say about the growing demand for PMP® Certified Professionals:-

The PMI® conducts the Project Management Professional® examination. It has been doing specific research in this area and it concluded in its annual report that there is a growing demand for Certified Project Management Professionals. As per the 2014 report release by PMI®, there will be higher demand for practitioners of project management in the near future. However, the demand would be in terms of the opportunities available and skills required and vary based on the industry and geographical location. For example, in countries still recovering from global meltdown, there is an increased demand for project managers to think strategically and execute projects effectively. In developing countries like India, there is a growing requirement for project managers in IT, Construction and Manufacturing sectors.

The main reasons for the increasing demand for project managers are:-

  1. Due to the competitive and dynamic business environment of today, more and more businesses are adopting project management as a way to do business. Certified Project Management Professional (PMP) roles have been growing at over 11% per year for the last seven years.
  2. Compliance rules are beginning to appear making it mandatory for organizations to meet standards in project management. Government agencies such as the FDA and Federal Highway Administration are using project management as a factor while selecting service providers.

Industries with a growing demand for Project Management Professionals:-


There’s a great need for non-renewable energy due to depleting natural energy resources. This has led to a large number of projects undertaken in solar energy, wind energy and geo-thermal energy. Project Managers are required to efficiently manage these projects. Plus, new natural energy resources are being discovered. Discoveries of new oil fields are leading to a lot of large-scale projects, thereby demanding more project managers.

Also Read: Top 10 Myths About Project Management Software


Improving healthcare facilities along with lower costs is the main focus area of this industry. In the United States, the Patient Protection and Affordable Care Act has spurred competition in the health insurance sector. By 2017, Mobile Healthcare is expected to generate revenue of USD 23 billion. According to CIO Insight, project managers with strong IT skills will find opportunities in healthcare projects that use mobile devices, social media and data analytics to unify services across multiple channels.


Construction industry is estimated to increase by more than 70% to US$15 trillion by 2025 and it will be concentrated in China, India and the United States. Project managers with experience in the construction industry, will do well in the Asian job market as Project Management processes are not very mature in Asian countries. India, for example, needs approximately 1 million skilled project managers to fill gaps in large construction projects that require knowledge competence and complex regulatory compliance.

Information Technology

Technology sector is the most powerful job engine in various countries. Multinational IT corporations based in the United States are rapidly taking over smaller IT companies and expanding into emerging markets in Asia, Africa and the Middle East. In order to execute complex IT projects in different cultural backgrounds, there’s a great need for project managers with a standardized set of skills to turn strategic vision into tangible goals and higher output.

Also See: Project Management in IT Company

Countries with growing demand for project managers are:-

Countries with growing demand for Project Management Professionals

Countries with growing demand for Project Management Professionals

Image source: Edureka


Australia has three operating liquefied natural gas projects. Plus, there are seven more under construction with an investment of more than AU$200 billion. Therefore, around 375,000 new project managers would be required by 2020.


It is estimated that 582,366 new project managers would be needed across industries by 2020.

Also See: Millennial Project Managers


Brazil’s 10-year energy plan will attract US$133 billion in investments. There are huge opportunities for project managers as two-thirds of employers in Brazil can’t find enough skilled project managers.

North Sea

Deep-sea oil-drilling in the North Sea region was expected to generate 50,000 new jobs in 2013. By 2030, the North Sea oil projects will need more than 100,000 new workers in Finance and Project Management.


It is estimated that about 1.6 million new project managers would be needed in Germany by 2020.


According to PMI® Project Management Talent Gap Report, 2.6 million new project management roles are expected to be created by 2020 in Japan.


The US$100 billion Delhi-Mumbai industrial corridor development project is India’s most ambitious infrastructure project. Due to this, around 9 million new project managers are required in India by 2020.


China boasts of its largest high-speed rail system and is the fastest growing economy in the world. With an annual investment of US$100 billion, the country is planning to expand this rail network. Nearly 25 million project management roles will be generated by 2020.

Also See: Time Management Tips for Project Managers

7 Quick Tips Regarding Project Management App

Project management is a task of great responsibility in modern organizations. In order to execute a project successfully, the project manager and his team should be supported by a set of tools. The most important and useful tool is the Project Management App, which helps in increasing the overall efficiency and productivity of the business.

7 Quick Tips Regarding Project Management App


Below are the seven quick tips to get the most out of your Project Management Tool:-

  1. Find a project management system that’s right for your organization and budget:

There are scores of PM software you can choose from. If you’re looking for a basic tool to manage tasks, streamline communication and share files then steer clear from programs that offer extra unnecessary features. If the software is too overwhelming or complicated to use then your team will hesitate to use the software. In that case, the project manager will have a hard time to get his team to efficiently use the project management system. Whichever project management tool you decide to go with, give your prospective system a thorough test drive to ensure that the solution is simple and requires minimal support from IT to make the transition easier.

Must Read: Top 10 Myths About Project Management Software

  1. Don’t forget about mobility:

The workforce of today is dynamic and increasingly mobile. Therefore, choose a project management app that is mobile optimized. This will allow your team to be more productive and efficient even while they’re “on the go”.  A mobile-optimized platform means employees can use their smartphones and tablets to access files and information and collaborate anytime, anywhere.

  1. Make sure the software can integrate with other key applications:

File sharing is an important component for collaboration. Whether the data is hosted on local servers or in the cloud, file sharing should provide data security as well as an easy interface that keeps everything organized. The project management app should be able to integrate with other key apps to facilitate project costing, expense reimbursement, payroll and other processes.

  1. Be realistic about expectations:

PM software should support and automate excellent project management processes, not replace them. You have to set realistic expectations from the system. It’s good to know that a project management tool mainly provides three basic functions: data acquisition and management, decision support and reporting & graphing.

Also Read: 5 Tips to Succeed in Project Management

  1. Do an incremental rollout – and make sure people are properly trained:

Based on the task assigned to a team member, you have to provide access to specific capabilities with the PM system. Rolling every capability out to every employee on day one may be disastrous. As and when the project team expands, you may incrementally roll out everything to small sets of users or roll out specific capabilities to all users. Before you roll out the software, make sure people are trained on at least the basic features and provide advanced training to those who require it.

  1. Make sure all team members are using the PM software and not another system:

If you’re using a project management system with integrated communication tools, then you need to make sure that all team members use only the PM software and not any other system. This will ensure that the entire project team knows each and every aspect of the project and there is no communication gap.

  1. Use your PM system to keep track of costs and productivity:

If your PM software has an in-built real-time information and reporting system for status and margins, utilize it. These metrics will help you to track the progress of a project and make it easy to make necessary adjustments to ensure profitable and on-time delivery.

Also See: Time Management Tips for Project Managers

Top 10 Myths About Project Management Software

Top 10 Myths About Project Management Software

Top 10 Myths About Project Management Software

Project management isn’t easy, regardless of the industry you’re in. Even though the project management software remains one and the same, it is the ability of the project manager (PM) to efficiently manage various people and resources that makes a project successful. However, even when an individual has a project management professional certification, there’s no guarantee a project will succeed. Project management software is an integral part of a project’s success. Any myth regarding project management tools can hamper the progress of a project.

The top 10 myths about project management software are busted below:-

 1. Project management software is too expensive:

Incorporating project management software may be a bit expensive in the beginning. But once it is developed according to your business needs, it will turn out to be a profitable investment. How? Project management software can be used for managing multiple projects. Plus, it adds to the overall business efficiency and profitability, thereby saving other costs.

Must Read: 5 Tips To Succeed in Project Management

2. Project management software is an unnecessary overhead:

Budget-conscious PM’s often challenge the need for project management software. They believe that it is more easy and efficient to just get on with the project. But the fact is that these tools add value and efficiency to the project by helping PM’s in meticulous planning, proper utilization of time, money and resources, effective communication, risk management, etc. This will in turn save time and money in the long run.

3. New project management tools will slow us down:

More often than not, this myth is propagated by those who despise “change”. Usually, project managers have a reputation of using process-intensive methodologies that favour ideology over pragmatism, which can slow up the decision making process. The fact is that project management software helps PM’s to efficiently run a project by being able to plan effectively and ensure optimum use of time and resources.

4. Project managers need to be detail oriented and not strategic in nature :

The PM should not only be able to determine the finer details of the project but also understand how the project supports organizational goals.  It is equally important to have a strategic perspective of the project. Project Management software comes handy when it comes to execution of projects based on the organization’s strategic goals.

Also Read: Project Management for Dummies

5. Project managers cannot be effective in their role unless they have specific technical expertise in the given field that the project falls within:

Project management software is versatile enough to be used to manage any project across various industries and fields. Project managers need not be an engineer to manage a construction project or an IT technician to manage a software development project. However, the PM should have basic understanding of the industry and know how to manage a team.

6. You can’t stop a project after it has started:

You may have spent a lot of money setting up a project, hiring an experienced team, purchasing project management software, etc. However, if the project isn’t meeting its desired business goals or not performing as per the plan, there is nothing wrong with stopping the project after it took off. If the project has become unviable, it’s better to stop fighting a lost battle. This would help in reducing additional losses.

7. It’s about processes than people:-

This myth springs up from the notion that project management software leads to process automation. Using PM tools does not necessarily mean doing away with manpower. It may increase overall efficiency but human resources are needed when it comes to handling clients and vendors, sourcing materials and completing day-to-day tasks as required by the project.

8. You have only one shot to get it right:-

Today’s competitive business environment makes the use of project management software inevitable. When you select particular software, you may not always be right in the first instance.  That’s quite okay. If your business is dynamic, you need to ensure that the project planning tool should be scalable to keep up with a growing team and meet changing requirements.

Also Read: Why Project Management is Essential for Small Business

9. With the use of project management software, communication tools are not that important:

Frequent communication between various members of the team as well as the client is the perfect way to keep a project on track. When team members are in different locations, scheduling regular calls in addition to other forms of digital communication ensures open and clear communication takes place. Therefore, project management software and communication tools go hand-in-hand. Secure team chats and Email Apps which are integrated with the workspaces can help save a lot of time.

10. Software fixes everything:

Project management software plays a crucial role in the success of any project. However, there are other factors which are equally important for a project’s success such as efficient project managers, co-operating team members and clients, available resources and materials, etc. Also, success of the software implementation depends on a number of factors including training, characteristics of the software and integration with the current workflow and management processes.

Project Management in IT Industry

IT Project Management is a sub-discipline of project management wherein information technology projects are planned, executed, monitored and controlled. IT project management includes overseeing activities such as hardware installations, software development, network upgrades, cloud computing, data management, etc. IT Projects are the most challenging projects; IT Project Managers need to use specialized project management techniques and the best task management tools to assist in leading the project towards success.

Project Management in IT Industry

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IT projects are mostly based on business requirements. The most difficult task of an IT project manager is to translate that business requirement into an end-product which fully meets the business need. IT projects are the most difficult to manage and that is reflected by the high failure rates of IT projects. The following factors contribute to IT project failures:

  • Lack of professionals with specialized IT project management experience.
  • Complications arising because of incompatible technology or malfunctioning hardware.
  • Infrastructure changes that impact security or advancement in technology during project execution.
  • Poor communication between developers, end-users and project managers.

So how does an IT project manager translate a customer’s business needs into a system that solves the customer’s business problem? The key to success would be sound project management. The first step in IT project management is to define the project’s vision and scope. During the project’s initiation, criteria for success or failure of the project need to be established. For example, to be considered successful, a project may have to adhere to certain quality standards (such as Six Sigma or an ISO program), complete as per budget, meet a particular deadline or deliver specific functionality.

There are many different approaches to manage IT projects that affect the project life-cycle. IT project manager may select one of these popular approaches to help reduce risks such as expensive re-work, fast changing technology, etc. However, there are three distinct life cycles in IT project management:

1. Predictive life cycle: This approach is the most commonly used project life cycle for IT. Here, the project manager defines the project’s scope, schedule and expected costs before the execution of the project. For the project to move from its initiation to its closure, each phase must begin and complete in the specific order as per the prior plan.

2. Iterative life cycle: In this approach to IT project management, the scope of the project is defined early in the project, but the cost estimates and timelines are planned at a later stage. Once the project is executed, the cost and timeline estimates are created through iterations in planning.

3. Adaptive life cycle: This approach uses an iteration of planning and executing, however, the planning process lasts for two weeks. Change is always expected and adaptive life cycle is ideal for managing software development projects.

Project Management Model

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The various life cycles use the concept of phases to take the project work forward. A single phase specifies the type of work that will be completed in that portion of the project. The management style of project manager, the organizational goals and client requirements, greatly influence what type of project life-cycle the project manager will choose for a project. However, irrespective of management style, project planning software plays an important role in the success of IT projects.

Save Your Projects from Failing by Managing it on Project Planning Pro – Available on Mac, Android, iOS and Windows

Project Planning Pro Apple Store Project Planning App - Google Play Store

Project Management in E-Commerce

Project Management in E-Commerce

Project Management in E-Commerce

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Project Management Apps can be used to manage all types of projects, regardless of the industry. But, project management software has far more applications in the E-Commerce business given that it is a booming industry and faces many challenges. The E-Commerce Project Manager helps the organization in dealing with a wide spectrum of different aspects of business operations pertaining to sale of goods and services online. This article helps to understand how to successfully launch E-Commerce Projects.

Various considerations required to effectively launch E-Commerce Projects are:-

1. Manage Scope Creeps:

Adding new features or functionality to your project after it has started can create unnecessary hurdles. However, due to the dynamic nature of E-Commerce business, scope creeps are inevitable. Therefore, it is essential to have a project manager as a part of the consulting team to help manage scope creeps. The project manager must assist in reviewing the effects of the desired changes to the timeline and budget of the project. He needs to revise the company’s estimates and deadlines after considering these changes.

2. Transferring Knowledge:

At a later stage, the project manager may want to rely more on internal technical staff and less on outside vendor. Therefore, while selecting a vendor, you have to disclose your plans about the extent of their involvement and ensure that they ready to help with the transition process when the time comes.

The process of transferring knowledge about the inner workings of the website is as equally important as designing the original site. Therefore, the project manager needs to plan and outline the transition process by sitting down with the vendor and internal technical staff and ensure that everyone agrees to the strategy.

3. Deciding When the Time is Right:

The project manager decides when to begin the knowledge transfer process at the beginning of the web development project. When the knowledge transfer process takes off well and the developers complete certain projects alongside the consultants, the project manager has to begin downsizing the consultants to a few days a week, then to specific major projects and eventually completely rely on his own internal technical staff. However, deciding where the transfer fits into the project plan largely depends on how you plan to use consulting services. The transfer procedure can take place in 2 ways:

a. During the second phase of the project:

If consultants are hired for the major portion of the E-Commerce site’s initial development, then it is recommended that you let them finish the development work before you involve your internal staff into the main stream of the e-business project. Once the marketing site goes live, get your internal staff into the next phase of development and have them work side-by-side with the consultants. The second phase of web development includes a variety of features such as search, sales, checkout, catalogue, navigation, customer service, etc. Your developers will get exposure to various portions of the site while the consultants are still available to explain how things work.

b. From the beginning of the project:

If you plan to divide the work between the consultants and your internal staff, then the knowledge transfer process occurs throughout the project. The reason why you hired consultants is not because you lacked internal staff, but because your internal staff lacked adequate knowledge to complete the E-Commerce site’s development on their own. If this is the case, your staff should work on the project along with the consultants, right from the start. The consultants should not only develop portions of the site but also mentor your internal developers during the development process to hone their skills and experience so that they can handle contingencies in future.

Remember, the project to develop and launch an E-Commerce website is just the beginning. The team you choose to work with should be a long term partner and work closely with you to understand new possibilities & requirements and help you capitalize on opportunities. Use the best task management software to keep your project on track.

Save Your Projects from Failing by Managing it on Project Planning Pro – Available on Mac, Android, iOS and Windows

Project Planning Pro Apple Store Project Planning App - Google Play Store

5 Tips to succeed in Project Management

In order to achieve successful completion of projects, an organization needs to engage a talented project manager along with the application of appropriate project management apps. The success of a project depends on various factors such as meticulous planning, proper utilization of time, money and resources, effective communication, risk management, etc. Therefore, it’s important that the project manager knows how to balance all the elements of the project. Hurdles in project management are inevitable; however, an efficient project manager knows various strategies to ensure projects are completed within the allotted time and budget.

Here are the top five strategies to overcome project management challenges and make your project a success:-

1. Well-defined Scope:

The first step is to note down the scope of the project. The scope has to be detailed in nature and approved by all stakeholders. Make sure the scope includes interim milestones and their deadlines and a budget worksheet that represents the total time involved. This way you and your client can better interact while tracking the progress and manage scope changes effectively. Even if a new project appears to be easy, there are always unforeseen hurdles waiting to delay the project and blow its budget. If clear objectives of the project are set at the beginning of the project then there are more chances of the project becoming a success.

2. Comprehensive Planning:

The project manager needs to meticulously plan how to successfully launch and complete the project. This will help him to organize the required resources such as an efficient team, time, money and other material resources. Effective planning not only keeps the project team focused and on track, but also keeps stakeholders aware of project progress. It is advisable to use the best app for project management so that you can easily track the progress and ensure that all team members are on the same page. Plus, when everyone is online, geographical distances or anyone being out of office wouldn’t hurt the project.

3. Careful Risk Management:

The project manager should foresee possible risks to the project during the planning process itself. This way he can be proactive and work out ways to manage those risks when they arise. It is essential to maintain a risk log with an action plan for the risks that the project could face. Everyone in the team should be updated on this so that the team is confident when facing project risks and help the clients feel comfortable with the project’s progression.

4. Open Communication:

Communication is the best way to prevent problems from occurring. Frequent communication with all members of the team as well as the client is the perfect way to keep a project on track. When team members are in different locations, scheduling regular calls in addition to other forms of digital communication ensures open and clear communication takes place.

5. Strong Project Closure:

If a project does not have strong closure, it will continue to consume resources. The project team should take the approval of the client with regards to all critical targets and deadlines being met. Confirmation of the project delivery, testing and release must be agreed upon and signed off. This will ensure that there is no ambiguity while closing a project.

project management strategy

We have seen how a vigilant management, smart planning and strong project closing can ensure project success. There are many project planning apps which help in implementing most of these strategies.

Project Planning Tools on Mobile

Project Managers use project planning tools to be able to effectively plan, schedule and manage their projects. Project Management Apps help project managers (PM) who juggle a number of activities to stay organized and keep track of the project at all times. Using project planning apps can ensure smooth running of the business since the PM can easily collaborate on projects, delegate tasks, set timelines, track projects and communicate with staff, clients and vendors. There are currently innumerable apps available as project planning tools for mobiles.

However, the Project Planning Pro is the most versatile app as it is compatible with all types of operating systems.Hence, it can be used on all types of devices such as the iPhone, iPad, Android Phone, Android Tablet, Windows Tablet and Mac Computers. The workforce in today’s times is dynamic and increasingly mobile, project planning apps help PM’s to streamline and simplify tasks and ensure proper execution of the project.

Project Planning Pro is the ultimate “task, resource and project management app”. It is the best personal project management tool which helps you to plan and manage simple as well as complex projects. This simple and easy to use tool helps you to create a simple project in less than 5 minutes with its ready to use templates. The app gives you the flexibility to manage projects anytime, anywhere. Now you can easily manage projects while on the go; it doesn’t matter whether you are in a meeting or out of office.

This app is designed to ensure complete project mobility and is an ideal option for project managers who are looking for a project management tool on mobile devices like tablets and smartphones. Project Planning Pro has been the recipient of Best App Ever Awards 2013 in the “Best Business App” category as a Runner-up as well as Appsters Awards and Best Enterprise App in 2014.

Project Planning Pro: Appsters Awards 2014 & Best AppEver Awards

The features of the Project Planning Pro App are as follows:

  • The app supports import of project plans in the XML format created using either Microsoft Project or Project Planning Pro App. Create project plans or import existing Microsoft Project plans and edit/update on the go. It allows import/export of plans from/to Dropbox, BOX, Email and iTunes.
  • Share projects as PDF, CSV or XML files. Plus, you can export plans as XML file back to Microsoft Project.
  • 4 types of task links – finish-to-start (FS), start-to-start (SS), finish-to-finish (FF) and start-to-finish (SF).
  • Provides Multiple Views to analyse and review plans.
  •  Create custom calendars.
  • Filter tasks by task name, duration, % complete, start date, finish date and resource.

The following are the advantages of using Online Project Management Apps:

  • Using project planning tools on mobile devices ensures easy accessibility to various project team members who may be scattered across different geographical locations. So each team member is up to date with the project and can quickly deal with issues when they arise.
  • Online project management tools easily integrate with other products such as GoogleDocs, SalesForce, etc. For projects which require a lot of documentation, document sharing enables project team members to edit and update status reports for better transparency and communication.
  • Online project management software reduces per user license costs since purchasing multiple licenses can be avoided.
  • Cloud based project management tools offer flexibility as usage is based on the organization’s needs such as knowing project risks, meeting deadlines and tracking budgets.

Create Project Plans by Project Planning Pro

 Become a smart manager; use the Project Planning Pro App to drive your project forward. It can be used for all types of projects, regardless of the industry.


Microsoft Project on Mac

Many times, Mac users find themselves needing to find alternative software for their Mac, because, most of the programs are not Mac friendly. Unfortunately, Microsoft Project is one of the app not available for Mac computer.

Microsoft Project is perhaps the most popular project management software that is used by many Project Managers (PM). Since this application is not supported on iOS, most PMs prefer using Windows systems as against iOS.

The Gantt chart is a core feature in Microsoft Project, but since that program only works on PCs, Mac users often have to download a template or create their own Gantt charts using Excel. While a Gantt chart can be created using Excel, there is still a need to manually update it and it has limited features. Additionally, these options do not offer the ability for resource management or critical path, which are common features in Gantt chart software.

Listed below are some common features that a PM would look for in a good Project Management Tool for Mac.

Creating Timelines

TimelineTimelines are at the heart of a Gantt chart and should work the way the PM does. When creating timelines, they should handle dependencies, which let the PM identify when one task needs to be completed before another one can start. It should also handle predecessor tasks – a feature that lets one create dependencies between tasks. The timelines should automatically get updated as events change in the project.

Importing and Exporting Multiple File Formats

File Formats All the stake holders in a project team may not be using  the same program as  the PM. The PM should make sure  that the project management application  that is selected  to run on Mac, is able to support multiple file formats.  Since  Microsoft Project is such a widely used program,  project management software  for Mac should import and  export Microsoft Project files. It should also  import and  export other popular file formats such as Adobe PDF and  PNG  image files. 

Syncing With Cloud Services

Cloud ServicesWith so much work getting done in the cloud today, the PM should select a project management program that syncs with popular cloud services such as iCloud, Google Drive, and Dropbox. One of the benefits of saving and accessing a project plan from the cloud is that it will be accessible on web-enabled devices, so there is not need to be at the office to check on the status of a project.

Customizing Views

One way to make project plans really work is to customize them to suit the PMs needs. The PM may want to:

·         Select or change barcode colors or add different shades to represent different parts of the project

·         Set-up automatic alerts when a deadline for a task is approaching or has passed

·         Annotate tasks by adding text to the chart.

·         Create custom views for different team members

The project management application should enable the PMs with all the features listed above.

Sharing and Collaborating with Team Members

Sharing and CollaboratingA project plan is not just for project managers, but also applicable to all the  team members working on a project. Hence, sharing features is an essential  requirement in any project management software. This feature needs to be  built in. The team members should have the ability to leave comments and  chat with others looking at the chart. With that in mind, in addition to being  able to work on a Mac, the program should support multiple platforms such as  Linux and Windows. This will give people access to the project plan regardless  of the type of computer they use to access it.

Integrating with Other iOS Devices

Integrating with Other iOS DevicesIf the PM is a Mac user, then it is quite possible that the PM may have other iOS devices such as an iPhone or an iPad. When selecting the project management application, the PM should make sure that the plans can be viewed on the other mobile devices. The project plans should be editable on the mobile devices as well. The latest version of iOS should be supported by the project management software.

 Project Planning Pro – The Right Solution for PMs

The Project Planning Pro is the right solution for PMs as it comes loaded with all the features listed above.

It is a simple and easy-to-use tool to plan and manage any kind of project. It can be used to manage the simplest to the most complex projects.

The app provides the flexibility to manage project plans during meetings or when out of office. It is designed to ensure complete project mobility.

With features such as:

  • Importing and Exporting Plans
  • Syncing with Cloud Services such as Dropbox, BOX, and iCloud
  • Creating Custom Calendars
  • Interactive Gantt
  • Sharing plans in the CSV and PDF formats
  • Providing multiple views to analyse and review plans

Project planning Pro is just what PMs need to efficiently manage and execute projects. 

Building a Business Plan With Project Management Software

Building a Business Plan With Best Project Management Software

Build Business Plan with Project Management Software

Build Business Plan

A Business Plan helps you evaluate the feasibility of a new business idea in an objective, critical, and unemotional way. It provides an operating plan to assist you in running the business and improves your probability of success. It communicates your idea to others, serves as a “selling tool,” and provides the basis for your financing proposal.

The business plan is the right tool to ensure the business will stand the test of time. With the business plan in hand, owners and employees are equipped to insure that the business is being built to a common vision. A collaborative business plan evaluates and refines your business culture to ensure the alignment of your vision, values, and mission.

When you have understood the need for a business plan, the next step would be to roll up your sleeves and get down to writing one.

Ingredients of a Business Plan

Before you get down to writing a business plan follow the checklist given below:

  • Determine your goals and objectives
  • Outline your financing needs
  • Plan what you will be doing with your plan
  • Do not forget about the market

Once your stage is set, the next step would be to get down to write your plan. Ideally a good business plan comprises of the following sections:                                                 Financial Plan

  • Executive Summary
  • Products and Services
  • Market Analysis Summary
  • Design and Development Plan
  • Operations and Management Plan
  • Financial Plan

Executive Summary

This the doorway to your plan. After reading this your target audience may either discard your entire plan or continue reading it. Therefore it is important to get the right content here that keeps your reader completely engaged to continue reading.

Summarize the problem you are solving for customers, your solution, the target market, the founding team, and financial forecast highlights. Keep things as brief as possible and entice your audience to learn more about your company.

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Products and Services

You need to describe the problem you are solving and how your products or services stand apart. Make sure that you always keep the end customer in mind while writing about your products and services.

This section should clearly highlight what you are selling and how your products and services fill a need for your customers.

Market Analysis Summary

A market analysis forces you to become familiar with all aspects of the market so that you can define the target market and your company can be positioned in order to garner its share of sales.

Use this section to discuss your customers’ needs, where your customers are, how to reach them and how to deliver your product to them.

You also need to determine:

Marketing Analysis


  • the strengths and weaknesses of the competitors within your market
  • strategies that will provide you with a distinct advantage
  • the barriers that can be developed in order to prevent competition from entering your market
  • any weaknesses that can be exploited within the product development cycle

Design and Development Plan

The purpose of this section is to provide investors with a description of the product’s design, chart its development within the context of production, marketing and the company itself, and create a development budget that will enable your company to reach its goals.

Operations and Management Plan

You need this section to describe just how the business functions on a continuing basis. The operations plan should highlight the logistics of your company such as the various responsibilities of the management team, the tasks assigned to each division within the company, and capital and expense requirements related to the operations of the business.

You may also want to cover the technology you plan on using, your business location and other facilities, special equipment you might need, and your roadmap for getting your business up and running. Finally, you may want to outline the key metrics you will be tracking to make sure your business is headed in the right direction.

Financial Plan

This is perhaps the most important part of your business plan. This section should include your projected Profit and Loss and Cash Flow tables, and a brief description of the assumptions you’re making with your projections.Finance Reports

You may also want to include your balance sheet, your sales forecast, business ratios, and a break-even analysis.

If you are raising money or taking out loans, you should highlight the money you need to launch the business.

It is mandatory to keep the business plan as short and simple as possible because the target audience may not necessarily have the time to go through a long and detailed plan.

With the availability of many tools and apps, it has become easier to write business plans because you get all the resources you need in a single package.

Project Planning Pro is a project management app but it also helps you to create business plans. You can put your complete development strategy in the app and generate multiple views such as Gantt view, Calendar view, Critical path view, Timeline view and Resource Sheet to analyse and review your plans.

You can also create plan templates and share the plans with the various stake holders in your business.

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