Category: Knowledge Base (Page 1 of 2)

Complete Collection of Project Management Statistics 2016

Of late, the project management landscape has become dynamic. There is increased emphasis on efficiency, productivity and reporting as well as added stress on the IT industry. Due to the changing dynamics of the industry, being a project manager today is much different than being a project manager back in 2005. A lot of research has been done to analyze how often projects fail, the cost companies bear due to losses, etc.

The project management statistics below can help us understand how the role of a project manager has changed over the years and how project management has performed across various industries in the last 5 years.

  1. One out of six IT projects has an average cost overrun of 200% and a schedule overrun of 70%. Around 45% of companies admit that they are unclear about the business objectives of their IT projects. (Harvard Business Review)
  2. As per an IBM study, about 40% projects meet budget, schedule and quality goals. (Harvard Business Review)
  3. Only around one-third of all projects were successfully closed as per the time and budget set, during the past one year. (Standish Group)
  4. About 75% of IT Executives expect their software projects to fail. (Geneca)
  5. The US economy loses $50-$150 billion because of failed IT projects every year. (Gallup Business Review)
  6. The median salary of project managers is $87,500 in the United States. (Glassdoor)
  7. 50% of all Project Management Offices shut down within three years. (KeyedIN)
  8. Only 56% of project managers hold professional certification and about two-thirds of CIO’s consider PMI certification as a valuable benefit, but not a necessity. (Wrike)
  9. High performing organizations are able to successfully close 89% of their projects whereas low performing organizations complete only 36%. (Project Management Institute)
  10. 80% of “high-performing” projects are led by a certified project manager. (Price Waterhouse Coopers)
  11. About 49% organizations have incorporated a project management training program. (PM Solutions)
  12. 44% project managers do not use project management software, even though PWC concluded that using PM software increases performance. (Price Waterhouse Coopers)
  13. A whopping 97% of companies believe project management is imperative for business performance and organizational success. (Price Waterhouse Coopers)
  14. 60% companies do not measure ROI on their projects. (KPMG New Zealand: Project Management Survey 2010)
  15. Around 33% projects meet failure due to lack of involvement from senior management. (University of Ottawa)
  16. Project managers consider reliability, ease of use and ease of integration as the top three parameters while selecting PM software. (The Access Group)
  17. 66% project managers identified level of software support as the key decider while investing in new software. (The Access Group)
  18. Two-thirds of companies use project management software to communicate with their clients. (Capterra)
  19. It is estimated that the healthcare industry will increase project management roles by 30% between 2010 and 2020. This is a higher growth rate when compared to the other project-intensive industries. (Project Management Institute)

It is projected that more than 40 million new project manager roles will be created across the globe by year 2020. This will have an economic impact of more than $20 trillion on the seven project-intensive industries such as Finance & Insurance, Manufacturing, IT services, Utilities, Healthcare, Oil & Gas and Construction. (Project Management Institute Research Report)

Save Your Projects from Failing by Managing it on Project Planning Pro – Available on Mac, Android, iOS and Windows

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Project Management in IT Industry

IT Project Management is a sub-discipline of project management wherein information technology projects are planned, executed, monitored and controlled. IT project management includes overseeing activities such as hardware installations, software development, network upgrades, cloud computing, data management, etc. IT Projects are the most challenging projects; IT Project Managers need to use specialized project management techniques and the best task management tools to assist in leading the project towards success.

Project Management in IT Industry

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IT projects are mostly based on business requirements. The most difficult task of an IT project manager is to translate that business requirement into an end-product which fully meets the business need. IT projects are the most difficult to manage and that is reflected by the high failure rates of IT projects. The following factors contribute to IT project failures:

  • Lack of professionals with specialized IT project management experience.
  • Complications arising because of incompatible technology or malfunctioning hardware.
  • Infrastructure changes that impact security or advancement in technology during project execution.
  • Poor communication between developers, end-users and project managers.

So how does an IT project manager translate a customer’s business needs into a system that solves the customer’s business problem? The key to success would be sound project management. The first step in IT project management is to define the project’s vision and scope. During the project’s initiation, criteria for success or failure of the project need to be established. For example, to be considered successful, a project may have to adhere to certain quality standards (such as Six Sigma or an ISO program), complete as per budget, meet a particular deadline or deliver specific functionality.

There are many different approaches to manage IT projects that affect the project life-cycle. IT project manager may select one of these popular approaches to help reduce risks such as expensive re-work, fast changing technology, etc. However, there are three distinct life cycles in IT project management:

1. Predictive life cycle: This approach is the most commonly used project life cycle for IT. Here, the project manager defines the project’s scope, schedule and expected costs before the execution of the project. For the project to move from its initiation to its closure, each phase must begin and complete in the specific order as per the prior plan.

2. Iterative life cycle: In this approach to IT project management, the scope of the project is defined early in the project, but the cost estimates and timelines are planned at a later stage. Once the project is executed, the cost and timeline estimates are created through iterations in planning.

3. Adaptive life cycle: This approach uses an iteration of planning and executing, however, the planning process lasts for two weeks. Change is always expected and adaptive life cycle is ideal for managing software development projects.

Project Management Model

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The various life cycles use the concept of phases to take the project work forward. A single phase specifies the type of work that will be completed in that portion of the project. The management style of project manager, the organizational goals and client requirements, greatly influence what type of project life-cycle the project manager will choose for a project. However, irrespective of management style, project planning software plays an important role in the success of IT projects.

Save Your Projects from Failing by Managing it on Project Planning Pro – Available on Mac, Android, iOS and Windows

Project Planning Pro Apple Store Project Planning App - Google Play Store

Project Management in E-Commerce

Project Management in E-Commerce

Project Management in E-Commerce

IMG source:

Project Management Apps can be used to manage all types of projects, regardless of the industry. But, project management software has far more applications in the E-Commerce business given that it is a booming industry and faces many challenges. The E-Commerce Project Manager helps the organization in dealing with a wide spectrum of different aspects of business operations pertaining to sale of goods and services online. This article helps to understand how to successfully launch E-Commerce Projects.

Various considerations required to effectively launch E-Commerce Projects are:-

1. Manage Scope Creeps:

Adding new features or functionality to your project after it has started can create unnecessary hurdles. However, due to the dynamic nature of E-Commerce business, scope creeps are inevitable. Therefore, it is essential to have a project manager as a part of the consulting team to help manage scope creeps. The project manager must assist in reviewing the effects of the desired changes to the timeline and budget of the project. He needs to revise the company’s estimates and deadlines after considering these changes.

2. Transferring Knowledge:

At a later stage, the project manager may want to rely more on internal technical staff and less on outside vendor. Therefore, while selecting a vendor, you have to disclose your plans about the extent of their involvement and ensure that they ready to help with the transition process when the time comes.

The process of transferring knowledge about the inner workings of the website is as equally important as designing the original site. Therefore, the project manager needs to plan and outline the transition process by sitting down with the vendor and internal technical staff and ensure that everyone agrees to the strategy.

3. Deciding When the Time is Right:

The project manager decides when to begin the knowledge transfer process at the beginning of the web development project. When the knowledge transfer process takes off well and the developers complete certain projects alongside the consultants, the project manager has to begin downsizing the consultants to a few days a week, then to specific major projects and eventually completely rely on his own internal technical staff. However, deciding where the transfer fits into the project plan largely depends on how you plan to use consulting services. The transfer procedure can take place in 2 ways:

a. During the second phase of the project:

If consultants are hired for the major portion of the E-Commerce site’s initial development, then it is recommended that you let them finish the development work before you involve your internal staff into the main stream of the e-business project. Once the marketing site goes live, get your internal staff into the next phase of development and have them work side-by-side with the consultants. The second phase of web development includes a variety of features such as search, sales, checkout, catalogue, navigation, customer service, etc. Your developers will get exposure to various portions of the site while the consultants are still available to explain how things work.

b. From the beginning of the project:

If you plan to divide the work between the consultants and your internal staff, then the knowledge transfer process occurs throughout the project. The reason why you hired consultants is not because you lacked internal staff, but because your internal staff lacked adequate knowledge to complete the E-Commerce site’s development on their own. If this is the case, your staff should work on the project along with the consultants, right from the start. The consultants should not only develop portions of the site but also mentor your internal developers during the development process to hone their skills and experience so that they can handle contingencies in future.

Remember, the project to develop and launch an E-Commerce website is just the beginning. The team you choose to work with should be a long term partner and work closely with you to understand new possibilities & requirements and help you capitalize on opportunities. Use the best task management software to keep your project on track.

Save Your Projects from Failing by Managing it on Project Planning Pro – Available on Mac, Android, iOS and Windows

Project Planning Pro Apple Store Project Planning App - Google Play Store

5 Tips to succeed in Project Management

In order to achieve successful completion of projects, an organization needs to engage a talented project manager along with the application of appropriate project management apps. The success of a project depends on various factors such as meticulous planning, proper utilization of time, money and resources, effective communication, risk management, etc. Therefore, it’s important that the project manager knows how to balance all the elements of the project. Hurdles in project management are inevitable; however, an efficient project manager knows various strategies to ensure projects are completed within the allotted time and budget.

Here are the top five strategies to overcome project management challenges and make your project a success:-

1. Well-defined Scope:

The first step is to note down the scope of the project. The scope has to be detailed in nature and approved by all stakeholders. Make sure the scope includes interim milestones and their deadlines and a budget worksheet that represents the total time involved. This way you and your client can better interact while tracking the progress and manage scope changes effectively. Even if a new project appears to be easy, there are always unforeseen hurdles waiting to delay the project and blow its budget. If clear objectives of the project are set at the beginning of the project then there are more chances of the project becoming a success.

2. Comprehensive Planning:

The project manager needs to meticulously plan how to successfully launch and complete the project. This will help him to organize the required resources such as an efficient team, time, money and other material resources. Effective planning not only keeps the project team focused and on track, but also keeps stakeholders aware of project progress. It is advisable to use the best app for project management so that you can easily track the progress and ensure that all team members are on the same page. Plus, when everyone is online, geographical distances or anyone being out of office wouldn’t hurt the project.

3. Careful Risk Management:

The project manager should foresee possible risks to the project during the planning process itself. This way he can be proactive and work out ways to manage those risks when they arise. It is essential to maintain a risk log with an action plan for the risks that the project could face. Everyone in the team should be updated on this so that the team is confident when facing project risks and help the clients feel comfortable with the project’s progression.

4. Open Communication:

Communication is the best way to prevent problems from occurring. Frequent communication with all members of the team as well as the client is the perfect way to keep a project on track. When team members are in different locations, scheduling regular calls in addition to other forms of digital communication ensures open and clear communication takes place.

5. Strong Project Closure:

If a project does not have strong closure, it will continue to consume resources. The project team should take the approval of the client with regards to all critical targets and deadlines being met. Confirmation of the project delivery, testing and release must be agreed upon and signed off. This will ensure that there is no ambiguity while closing a project.

project management strategy

We have seen how a vigilant management, smart planning and strong project closing can ensure project success. There are many project planning apps which help in implementing most of these strategies.

Project Planning Tools on Mobile

Project Managers use project planning tools to be able to effectively plan, schedule and manage their projects. Project Management Apps help project managers (PM) who juggle a number of activities to stay organized and keep track of the project at all times. Using project planning apps can ensure smooth running of the business since the PM can easily collaborate on projects, delegate tasks, set timelines, track projects and communicate with staff, clients and vendors. There are currently innumerable apps available as project planning tools for mobiles.

However, the Project Planning Pro is the most versatile app as it is compatible with all types of operating systems.Hence, it can be used on all types of devices such as the iPhone, iPad, Android Phone, Android Tablet, Windows Tablet and Mac Computers. The workforce in today’s times is dynamic and increasingly mobile, project planning apps help PM’s to streamline and simplify tasks and ensure proper execution of the project.

Project Planning Pro is the ultimate “task, resource and project management app”. It is the best personal project management tool which helps you to plan and manage simple as well as complex projects. This simple and easy to use tool helps you to create a simple project in less than 5 minutes with its ready to use templates. The app gives you the flexibility to manage projects anytime, anywhere. Now you can easily manage projects while on the go; it doesn’t matter whether you are in a meeting or out of office.

This app is designed to ensure complete project mobility and is an ideal option for project managers who are looking for a project management tool on mobile devices like tablets and smartphones. Project Planning Pro has been the recipient of Best App Ever Awards 2013 in the “Best Business App” category as a Runner-up as well as Appsters Awards and Best Enterprise App in 2014.

Project Planning Pro: Appsters Awards 2014 & Best AppEver Awards

The features of the Project Planning Pro App are as follows:

  • The app supports import of project plans in the XML format created using either Microsoft Project or Project Planning Pro App. Create project plans or import existing Microsoft Project plans and edit/update on the go. It allows import/export of plans from/to Dropbox, BOX, Email and iTunes.
  • Share projects as PDF, CSV or XML files. Plus, you can export plans as XML file back to Microsoft Project.
  • 4 types of task links – finish-to-start (FS), start-to-start (SS), finish-to-finish (FF) and start-to-finish (SF).
  • Provides Multiple Views to analyse and review plans.
  •  Create custom calendars.
  • Filter tasks by task name, duration, % complete, start date, finish date and resource.

The following are the advantages of using Online Project Management Apps:

  • Using project planning tools on mobile devices ensures easy accessibility to various project team members who may be scattered across different geographical locations. So each team member is up to date with the project and can quickly deal with issues when they arise.
  • Online project management tools easily integrate with other products such as GoogleDocs, SalesForce, etc. For projects which require a lot of documentation, document sharing enables project team members to edit and update status reports for better transparency and communication.
  • Online project management software reduces per user license costs since purchasing multiple licenses can be avoided.
  • Cloud based project management tools offer flexibility as usage is based on the organization’s needs such as knowing project risks, meeting deadlines and tracking budgets.

Create Project Plans by Project Planning Pro

 Become a smart manager; use the Project Planning Pro App to drive your project forward. It can be used for all types of projects, regardless of the industry.


Microsoft Project on Mac

Many times, Mac users find themselves needing to find alternative software for their Mac, because, most of the programs are not Mac friendly. Unfortunately, Microsoft Project is one of the app not available for Mac computer.

Microsoft Project is perhaps the most popular project management software that is used by many Project Managers (PM). Since this application is not supported on iOS, most PMs prefer using Windows systems as against iOS.

The Gantt chart is a core feature in Microsoft Project, but since that program only works on PCs, Mac users often have to download a template or create their own Gantt charts using Excel. While a Gantt chart can be created using Excel, there is still a need to manually update it and it has limited features. Additionally, these options do not offer the ability for resource management or critical path, which are common features in Gantt chart software.

Listed below are some common features that a PM would look for in a good Project Management Tool for Mac.

Creating Timelines

TimelineTimelines are at the heart of a Gantt chart and should work the way the PM does. When creating timelines, they should handle dependencies, which let the PM identify when one task needs to be completed before another one can start. It should also handle predecessor tasks – a feature that lets one create dependencies between tasks. The timelines should automatically get updated as events change in the project.

Importing and Exporting Multiple File Formats

File Formats All the stake holders in a project team may not be using  the same program as  the PM. The PM should make sure  that the project management application  that is selected  to run on Mac, is able to support multiple file formats.  Since  Microsoft Project is such a widely used program,  project management software  for Mac should import and  export Microsoft Project files. It should also  import and  export other popular file formats such as Adobe PDF and  PNG  image files. 

Syncing With Cloud Services

Cloud ServicesWith so much work getting done in the cloud today, the PM should select a project management program that syncs with popular cloud services such as iCloud, Google Drive, and Dropbox. One of the benefits of saving and accessing a project plan from the cloud is that it will be accessible on web-enabled devices, so there is not need to be at the office to check on the status of a project.

Customizing Views

One way to make project plans really work is to customize them to suit the PMs needs. The PM may want to:

·         Select or change barcode colors or add different shades to represent different parts of the project

·         Set-up automatic alerts when a deadline for a task is approaching or has passed

·         Annotate tasks by adding text to the chart.

·         Create custom views for different team members

The project management application should enable the PMs with all the features listed above.

Sharing and Collaborating with Team Members

Sharing and CollaboratingA project plan is not just for project managers, but also applicable to all the  team members working on a project. Hence, sharing features is an essential  requirement in any project management software. This feature needs to be  built in. The team members should have the ability to leave comments and  chat with others looking at the chart. With that in mind, in addition to being  able to work on a Mac, the program should support multiple platforms such as  Linux and Windows. This will give people access to the project plan regardless  of the type of computer they use to access it.

Integrating with Other iOS Devices

Integrating with Other iOS DevicesIf the PM is a Mac user, then it is quite possible that the PM may have other iOS devices such as an iPhone or an iPad. When selecting the project management application, the PM should make sure that the plans can be viewed on the other mobile devices. The project plans should be editable on the mobile devices as well. The latest version of iOS should be supported by the project management software.

 Project Planning Pro – The Right Solution for PMs

The Project Planning Pro is the right solution for PMs as it comes loaded with all the features listed above.

It is a simple and easy-to-use tool to plan and manage any kind of project. It can be used to manage the simplest to the most complex projects.

The app provides the flexibility to manage project plans during meetings or when out of office. It is designed to ensure complete project mobility.

With features such as:

  • Importing and Exporting Plans
  • Syncing with Cloud Services such as Dropbox, BOX, and iCloud
  • Creating Custom Calendars
  • Interactive Gantt
  • Sharing plans in the CSV and PDF formats
  • Providing multiple views to analyse and review plans

Project planning Pro is just what PMs need to efficiently manage and execute projects. 

Building a Business Plan With Project Management Software

Building a Business Plan With Best Project Management Software

Build Business Plan with Project Management Software

Build Business Plan

A Business Plan helps you evaluate the feasibility of a new business idea in an objective, critical, and unemotional way. It provides an operating plan to assist you in running the business and improves your probability of success. It communicates your idea to others, serves as a “selling tool,” and provides the basis for your financing proposal.

The business plan is the right tool to ensure the business will stand the test of time. With the business plan in hand, owners and employees are equipped to insure that the business is being built to a common vision. A collaborative business plan evaluates and refines your business culture to ensure the alignment of your vision, values, and mission.

When you have understood the need for a business plan, the next step would be to roll up your sleeves and get down to writing one.

Ingredients of a Business Plan

Before you get down to writing a business plan follow the checklist given below:

  • Determine your goals and objectives
  • Outline your financing needs
  • Plan what you will be doing with your plan
  • Do not forget about the market

Once your stage is set, the next step would be to get down to write your plan. Ideally a good business plan comprises of the following sections:                                                 Financial Plan

  • Executive Summary
  • Products and Services
  • Market Analysis Summary
  • Design and Development Plan
  • Operations and Management Plan
  • Financial Plan

Executive Summary

This the doorway to your plan. After reading this your target audience may either discard your entire plan or continue reading it. Therefore it is important to get the right content here that keeps your reader completely engaged to continue reading.

Summarize the problem you are solving for customers, your solution, the target market, the founding team, and financial forecast highlights. Keep things as brief as possible and entice your audience to learn more about your company.

Visit: Popular Project Management Software

Products and Services

You need to describe the problem you are solving and how your products or services stand apart. Make sure that you always keep the end customer in mind while writing about your products and services.

This section should clearly highlight what you are selling and how your products and services fill a need for your customers.

Market Analysis Summary

A market analysis forces you to become familiar with all aspects of the market so that you can define the target market and your company can be positioned in order to garner its share of sales.

Use this section to discuss your customers’ needs, where your customers are, how to reach them and how to deliver your product to them.

You also need to determine:

Marketing Analysis


  • the strengths and weaknesses of the competitors within your market
  • strategies that will provide you with a distinct advantage
  • the barriers that can be developed in order to prevent competition from entering your market
  • any weaknesses that can be exploited within the product development cycle

Design and Development Plan

The purpose of this section is to provide investors with a description of the product’s design, chart its development within the context of production, marketing and the company itself, and create a development budget that will enable your company to reach its goals.

Operations and Management Plan

You need this section to describe just how the business functions on a continuing basis. The operations plan should highlight the logistics of your company such as the various responsibilities of the management team, the tasks assigned to each division within the company, and capital and expense requirements related to the operations of the business.

You may also want to cover the technology you plan on using, your business location and other facilities, special equipment you might need, and your roadmap for getting your business up and running. Finally, you may want to outline the key metrics you will be tracking to make sure your business is headed in the right direction.

Financial Plan

This is perhaps the most important part of your business plan. This section should include your projected Profit and Loss and Cash Flow tables, and a brief description of the assumptions you’re making with your projections.Finance Reports

You may also want to include your balance sheet, your sales forecast, business ratios, and a break-even analysis.

If you are raising money or taking out loans, you should highlight the money you need to launch the business.

It is mandatory to keep the business plan as short and simple as possible because the target audience may not necessarily have the time to go through a long and detailed plan.

With the availability of many tools and apps, it has become easier to write business plans because you get all the resources you need in a single package.

Project Planning Pro is a project management app but it also helps you to create business plans. You can put your complete development strategy in the app and generate multiple views such as Gantt view, Calendar view, Critical path view, Timeline view and Resource Sheet to analyse and review your plans.

You can also create plan templates and share the plans with the various stake holders in your business.

Why Project Management is essential for Small Businesses

Project management should be implemented in small as well as large organizations.  It does not matter how small a business is, but project management certainly ensures that tasks get done quickly and efficiently.It is essential that every business should achieve its project goals within a fixed budget and a given time frame. Project goals define the business value of the projects, and the team’s efforts to deliver the assigned projects within the stipulated time frame and budget.

Achieving this is a challenge for small ventures as they have very few resources compared to big organizations. This involves identifying the right project management method and applying it to accomplish all the project goals. This needs effective communication and collaboration within the team.

Project Management Plan

It is vital to choose an appropriate tool for successful project management. Small businesses face a dynamic and complex business environment, and requirements are often revised halfway through the project, and demands increase unexpectedly. Unfortunately, small businesses are equipped with few resources and an inflexible budget.

If you walk into the new offices of small businesses, you can expect to see notes sticking on the desks of the employees. Such “reminder notes” usually serve as notifications for projects or other operational work on which they are assigned. Examples of projects carried out in small ventures are building a company website, initiating the office in a new location, or materializing a new product.

When we cite a small business, we are indicating organizations with 100 or less employees. The best computer programmer or any other entrepreneur when starting their own business, at some point, will need to do risk assessment, a marketing campaign or a tie-up with some large companies to do business that have a formal project management process.

Small venture projects can be deal-breakers if they go poorly, doing it well is essential and the project management process can help assure that one does things well.

Benefits of Project Management Software in Small Businesses

 1. Creating an Agenda:

Projects are always bound to a timeframe. Effective project management assures fulfillment of individual tasks and the whole project within record time. Applications that develop Project Evaluation and Review techniques, or PERT charts and Gantt Charts lets you keep a track of the improvement of work. The schedule is often designed to entertain even the largest projects, but they phase out to work for the projects of small businesses as well.

 2. Managing Expenditure:

Tracking costs is crucial for small business projects, because businesses usually have limited financial resources. The scheduling applications can be more clear and cost effective with respect to a traditional budget which shows the major cost items and columns for predicted costs, purchased cost, and paid cost. As the project is in its completion phase, and more of the columns fill up with identical numbers, one can get an idea of the direction that the project is taking.

3. Management and Association:

The best benefit of using project management software is that everybody is on the same page. There are no absent e-mails, papers or misunderstandings due to contact failure.

4. Time Management:

Time management is most essential while planning and executing projects. One must ensure that the project does not cross the deadlines and enough time is given for the successful implementation. Project Management software helps to schedule the project and also capture any delays well before time..

5. Assessing the Project:

Learning is important for small businesses, because most of the people execute the same work for future projects. An important function of project management software is to learn from experience.

A collaborative environment without blaming others is essential for effective evaluation. An effective assessment at the end of the project management process enhances team adherence and improves company self- confidence.Project management offers financial worth to any size of businesses, regardless of its magnitude. It is essential for the success of any businesses and assures profitable delivery of the project.

It also helps one deal with other prospective aspects of the business that are essential to the growth of the firm. Implementing a proper project management application is a key uplift for the business to move to the next level.The elegance in using project management software that everything is written down in a document. It means there is a complete reference for future projects.

One can determine where faults occurred, whether the project went past the budget, the lags and their causes, where enhancements can be made and so on.As the owner of a small firm, project management will help one attain the business goals faster and more effortlessly.

Project Planning Pro is cost-effective, easy-to-use and is coming up with project management techniques based on the Agile Methodology.  It is a cross platform application and is available in around 9 languages. It provides user friendly features that include:

•  Creation of multiple tasks giving one’s to-do list a better structural approach.

•  Reminders that notify the managers about the upcoming deadlines and the milestones to be achieved.

The Project Planning Pro App is a global application suitable for small-scale business. Be it assigning tasks or setting goals or milestones for one self, a Project Manager can use this tool to carry out all the functions effectively in the simplest way possible.The app is cost effective and easy to use which doesn’t require much of technical knowledge which helps small scale business owners to complete their tasks on right time by not exceeding their budget. It is suitable for small scale businesses as it is much cheaper than it’s counterparts and has most of the features which a small scale business owner needs to manage his projects.

Save Your Projects from Failing by Managing it on Project Planning Pro – Available on Mac, Android, iOS and Windows

Project Planning Pro Apple Store Project Planning App - Google Play Store

How to import Microsoft Project (.mpp) files on Mac

Project Planning Pro now allows you to import Microsoft Project (.mpp) files on your Mac. Yes! You can import plans that you have made in Microsoft Project and edit it in Project Planning Pro. However, to do this on your Mac you need to install latest version of Java. Here’s a tutorial that shows how to do it and also screenshots to guide you through the process.




Screen Shoot 1

JAVA Install. import Microsoft Project

JAVA SE Development Kit. import Microsoft Project

JAVA SE Development. import Microsoft Project


10 Tips for Project Management

Project Managers constantly face the problem of keeping each and every project running at the same pace and operate within a fixed budget. There are several constitutional and foreign factors that hinder the progress of a project. Nevertheless, by having an exceptional plan and a few provisions ready, a project manager is ready to edge the project to success.

This document gives some project management tips and tricks that can help accelerate any project efficiently.

Tips to Accelerate your Project

1. Boost on Mobility –

This is a sure and certain way to overcome hindrances in your project. In an era of smartphones and tablets, using project management tools that work on such devices enables project managers to easily access relevant information. . This not only empowers project managers with flexibility and ease of access but also enables them to manage their teams remotely. This helps to increase the productivity of the team.

2. Lock in the Project Details:

Before starting any project, make sure that the project is established on substantial support and that you have all the decision makers in place.

It is essential to appreciate their beliefs and concerns and observe how they resolve issues, even if the project is unsuccessful.

Make sure that the project scope is uniquely analyzed and includes the roles and responsibilities of the team members.

Construct a project plan and verify that its precisely characterized goals are in alignment with the key elements, which should be closely coordinated.

Build an identifiable success benchmark that includes :

  • successfully completing tasks on the agenda
  • managing the financial targets
  • validating the product performance acceptable to the consumers,
  • assuring that the government or industrial governance factors are met.

In order to lay the fundamentals for the projects, all the above details should be taken care of.

3. Determine the Project and Team Requirements:

It is important to have a powerful plan of action in place in order to implement an efficient project team. The team’s success commences with fundamental management to mobilize and arrange available resources who are competent of working together as a team through the assimilation of each one’s ability, expertise and eminence.

It is the project manager’s job to assess every team member’s skills, talent, and eminence and coordinate tasks accordingly.  The project manager should ensure that every individual is sure about the task in hand and the result they need to provide consequent to successful execution of the task.

4. Stand as a Project Lead:

The project lead is one of the most crucial people in any project. The lead possesses certain key roles and needs to tend to specific team dynamics and operate as a mentor to all the team members.

The project lead also needs to coordinate with the leading stake holders and other team members for feedbacks and ideas. The Project charges the team and encourages them to follow you through both tough and soothing times.

5. Determine Analytical Project Breakthrough:

Define a life cycle or a step by step approach to your project like the four main phases such as commencement, outlining, execution and termination. A real assessment needs to be carried out at the completion of each phase. All the details from the product to the documentation is required to set the project stipulation. Every output needs to be examined. The product needs to be built according to the customer’s expectations. This breakthrough not only helps the project managers to dispose off the project risk or monitor the project change, but also notifies them about any ongoing complications and ensures that each module is executed properly.

6. Maintain Open Communication:

Open Communication in project management is critical to ensure project success. The project manager needs to be at the helm of the communication structure.

The project manager should maintain a communication plan and follow it throughout all the phases of the project. The connection within the team should be consistent, transparent and open.

Communication with the customers and teammates during the project is mandatory.

Every member of the team should have the necessary knowledge about the project and then should proceed with the necessary activities. A constant flow of project information and status reports is a must for the project to be executed successfully.

7. Secure Admissible Documentation:

From the commencement of the project to the breakthrough, the project managers should have a clear documentation that is endorsed by the stake holders.  . Determine that the documentation is coordinated with the project management techniques of excellence to ensure your team is concealed in agreement of deliverables and beliefs.

Documentation is essential even if a proper project management software is in place to coordinate and help completion of project on time and within the budget, hence making the project ready for stake holders and plan for any surprises in the project.

Too many complications should be avoided to prevent confusion thereby losing the value to the project.

8. Project Risk Management:

Any project comes loaded with risks and therefore risk mitigation measures are mandatory before the project commences. Prior experience and knowledge of possible risks that may come up during a project can be the ideal guide to project managers. With open communication within the team, one can manage risks before they get out of control. Risk is just a possible problem which can become an actual problem in no time if it is not controlled or any action to mitigate it is not taken. Risk management is essential for project success.

9. Avoid Outlook Slither:

Managing outlook slithering is one of the essential elements to the success of a project. Though certain situations are inevitable in a project, it can still be protected from slithering into a mess.

These situations generally happen when new modules are added to the project that is already approved and there is no scrutiny to increase the budget, timelines, or resources to satisfy the needs of the revised project.

The project documentation must be signed by all the stakeholders on the changes before proceeding with the development on the revised changes.

10. Testing of the Final Output:

The final result needs to be tested at every critical breakthrough to ensure that the project specifications are met from the final product. Make sure that the specifications are met at every stage of development. The final product should meet the customer expectations as it is a closure of the project lifecycle.

It is a gesture of achievement for the project manager, as well as the team members and the stake holders.

Determine that the customer is happy with the final product and hence the mission is accomplished.

11. Assessment of the Project:

It is essential to analyze the project as a whole as well as each module of the project. Make proper decisions and conclude about the project’s quality and performance. Distinguishing between the planned return on investment and the actual return on investment can help understand the level of the success of the project.

To eliminate future failures and ensure future success the project manager needs to take decisions as to which projects to execute. Identifying the team with the right skills and coordinating with the stake holders makes the project successful. . Most of all efficient management of time and resources is important.

Project Planning Pro is one such application that fits all the above mentioned criteria and is one of the best Project Management tools.

Project Planning Pro is cost-effective, easy-to-use and is coming up with project management techniques based on the Agile Methodology.  It is a cross platform application and is available in around 9 languages. It provides user friendly features that include:

  • Creation of multiple tasks giving one’s to-do list a better structural approach.
  • Reminders that notify the managers about the upcoming deadlines and the milestones to be achieved.

The Project Planning Pro App is a multi-location application and is used by many industry people across the globe. This application can be efficiently used by individuals to manage their personal to-do list, and also by project managers to track the following:

  • Projects assigned to the team members
  • Project deadlines
  • Important project milestones to be achieved.

This application helps the project managers to deliver the right product at the right time.

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